British-Georgian Academy and British International School of Tbilisi are seeking an enthusiastic and detail-oriented individual to join our admissions team as an Admissions officer. The Admissions officer will play a crucial role in facilitating the admissions process and maintaining effective communication with prospective parents and students. This position requires strong organizational skills, excellent communication abilities, and a customer-oriented approach.

Key Responsibilities:

Communication and Engagement:

• Act as the primary point of contact for prospective parents, providing information on admissions procedures, school programs, and facilities.
• Follow up from inquiries and draw them to visit the schools. 
• Schedule and conduct school tours, interviews, and informational sessions to showcase our schools to potential students and their families.
• Maintain regular communication with prospective parents via phone, email, and in-person meetings to address inquiries and provide updates on the admissions process.

Data Management:

• Utilize CRM software to manage and organize prospective student data effectively.
• Ensure accuracy and completeness of student information in the database, including application details, test scores, and communication history.
• Manage data regarding admissions, enrollment, withdrawals, inquiries, applicants, and attrition. Maintain statistics on a daily basis, to be communicated to the Principal and Director. 

Documentation and Agreements:

• Secure and track all relevant documentation from parents and other schools for admissions.
• Prepare and distribute school agreements, contracts, and other relevant documents to enrolled students and their families.
• Update parent contracts annually and manage communications regarding fee structures and changes.

Administrative Support:

• Manage the entire admissions process from inquiry to enrollment. 
• Process student applications and coordinate with relevant stakeholders, including the Principal, Key Stage Coordinators, and teachers.
• Coordinate admissions testing and interviews. 
• Communicate admissions decisions to applicants and encourage them to enroll.
• Ensure timely collection of post-admission feedback from parents.
• Coordinate and manage the re-enrollment process. 

Qualifications:

• Bachelor’s degree in Education, Business Administration, Social Sciences or a related field preferred.
• Prior experience in admissions, customer service, or administrative roles is advantageous.
• Strong communication skills with the ability to interact effectively with diverse stakeholders.
• Proficiency in Google and Microsoft Office Suite.
• Excellent organizational abilities and attention to detail.
• English proficiency required. Russian language proficiency preferred.

How to apply:

Please all Interested candidates share your CV to career@bga.ge no later than April 30, 2024. Please indicate the position you are applying for in the subject line. 

We thank all applicants for interest in career opportunities with British-Georgian Academy and British International School of Tbilisi only selected candidates will be contacted for interview.

The British-Georgian Academy and British International School of Tbilisi are committed to safeguarding children and young people. All post holders are subject to appropriate vetting procedures, including checks with past employers, as well as police checks in accordance with Georgian Labour Code. 

Sending a curriculum vitae or resume and/or completing the BGA application form by a person implies the transfer of personal data to the employer and consent to the processing of said data. The personal data specified in the submitted application documents will be processed/stored by the employer only for the purpose of selecting a candidate for a vacancy, determining the suitability of the candidate for the work to be performed and establishing a possible employment relationship, during the entire period of the employment relationship, as well as depending on the employment relationship. On the part of the employer, for the purposes mentioned above, processing of personal data will be carried out only by persons/employees with relevant authority. Candidate’s personal data will be processed for a period of 6 months, stored for a reasonable period in electronic and/or printed form.